Tag Archives: Gmail app

Tips For Avoiding Gmail Data Loss

Gmail Data LossIf you use Google Apps for business, then Gmail may be an important part of your everyday activities. Your Gmail inbox can include communications from your coworkers, employees, superiors and even business associates from around the world. Gmail is convenient because you can access it from multiple locations and all your company’s employees can access email from the same interface, even if you use POP or IMAP to route messages from your company’s domain name to your Gmail account.

It’s a good idea to get to know the features and limitations of Gmail, especially if you use Google’s server space as your sole method to backup your emails. For instance, Gmail does allow you to restore Gmail emails that you have deleted that currently reside in your trash folder, which can help you to save effort and face if you accidentally delete messages, but sometimes data becomes permanently lost to you. Knowing what situations cause this can help you to prevent data- and message-loss that can have a high cost.

Prevent Gmail data loss by knowing it’s limitations and Features

30-Day Trash Limit

According to Google, messages can only remain in your trash box for up to 30 days after you have added them. Thus, if you think you may need to restore Gmail messages, you should keep the messages in your inbox rather than moving them to your trash folder.

Permanently Deleted Email

Once you click the button to permanently empty your trash folder, the data that was in it becomes lost forever. Google itself will not be able to retrieve this information for you. Take care not to accidentally click this button if there is any data that you might want to keep in your trash folder.

Archive, Don’t Delete

Prior to Gmail, users like yourself didn’t have many options besides simply saving emails that you might need sometime in the future or deleting them. However, Google has included the ability to archive messages and data with their mail service. This will remove messages from your inbox without placing them in your trash folder. Archiving messages is a great way to keep them but also keep them out of the way, if you’re not sure if you might need to use that data again. You can still search through the messages with Gmail’s search feature.

Remember to Back Up Your Data

A recent study on google apps data loss by Backupify evaluated the reasons why businesses lose data and found that 63% of occurrences are due to user error. While Gmail itself does make it easier to retrieve deleted messages than many services or programs, you might want to consider other alternatives. For example, one of the Google Apps for business users is a vault service that allows you to create a data backup from Google services like chat and mail to make it easier to organize and find data during times of litigation. Third-party programs like Backupify help you to back up one or more Gmail accounts and save that data to a separate, secure online archive. When the information is important, backing up is also important. Also read, Gmail apps FAQ’s

Bonus tip: Do enable Gmail 2 step authentication to ensure safety of your account. You can find details here.

Accidents do happen, even if you’re comfortable using Gmail. It’s good to be prepared for potential viruses, user errors, glitches or unauthorized access to your Gmail, all of which can result in permanent data loss. Being able to recover that information with a few clicks certainly brings peace of mind.

Gmail App for iPhone and iPad [Update]

It is official folks! Google has indeed launched a native Gmail app for iOS devices, as it was stated by TechCrunch writer M.G Siegler yesterday. The official Gmail app for iPhone and iPad is now live on the App Store and you can download it for free. iOS users had all the other native Google apps, but the one thing that was missing from the list was this and now it’s finally here.

The Gmail App, according to me, has been better developed than the Google + app and it works and looks great while showing your unread emails and such. As soon as I fired up the app, there popped an error message stating “no valid aps-environment entitlement string found”, which did not harm me in any way, but did startle me for like a second or two. Google decided to stick with the black and white appeal for this app too, and it works quite well, expect for the part where I couldn’t really notice the buttons.

It’s fast, easy to navigate around, looks good and is really smooth, although I do believe that the stock iOS mail app is simpler. It has push notifications and alerts, specifically designed for iOS 5. You can attach photos directly while writing an email, by using the attach button, a feature that wasn’t available in the stock iOS mail app. The view of this app is better on the iPad, with the ability to see all your emails and navigate all on one page, you can also read emails in threaded view. Pull down to refresh is also something new in the Gmail App for iPhone and iPad. Check out some screenshots below:

The Gmail app then, is certainly better than the stock app on your iOS device, but would you really replace the latter? The Gmail app can only show your Gmail inbox, whereas the Mail app in iOS can be configured to deliver email from various services. But, as a Gmail only app this is certainly a must have.

Download Gmail App for iPhone and iPad.

UPDATE: If you just tried to download and try this app, you must’ve been greeted with an error saying that it cannot be found in the App Store. Well, apparently, after some time of use, the Gmail App started giving some problems, such as the push notifications don’t work, there’s no option for multiple logins etc. Hence, Google has removed it from the App Store and soon will replace it with a better working app.

What do you prefer? Give us your opinions.