Category Archives: Google

Tips For Avoiding Gmail Data Loss

Gmail Data LossIf you use Google Apps for business, then Gmail may be an important part of your everyday activities. Your Gmail inbox can include communications from your coworkers, employees, superiors and even business associates from around the world. Gmail is convenient because you can access it from multiple locations and all your company’s employees can access email from the same interface, even if you use POP or IMAP to route messages from your company’s domain name to your Gmail account.

It’s a good idea to get to know the features and limitations of Gmail, especially if you use Google’s server space as your sole method to backup your emails. For instance, Gmail does allow you to restore Gmail emails that you have deleted that currently reside in your trash folder, which can help you to save effort and face if you accidentally delete messages, but sometimes data becomes permanently lost to you. Knowing what situations cause this can help you to prevent data- and message-loss that can have a high cost.

Prevent Gmail data loss by knowing it’s limitations and Features

30-Day Trash Limit

According to Google, messages can only remain in your trash box for up to 30 days after you have added them. Thus, if you think you may need to restore Gmail messages, you should keep the messages in your inbox rather than moving them to your trash folder.

Permanently Deleted Email

Once you click the button to permanently empty your trash folder, the data that was in it becomes lost forever. Google itself will not be able to retrieve this information for you. Take care not to accidentally click this button if there is any data that you might want to keep in your trash folder.

Archive, Don’t Delete

Prior to Gmail, users like yourself didn’t have many options besides simply saving emails that you might need sometime in the future or deleting them. However, Google has included the ability to archive messages and data with their mail service. This will remove messages from your inbox without placing them in your trash folder. Archiving messages is a great way to keep them but also keep them out of the way, if you’re not sure if you might need to use that data again. You can still search through the messages with Gmail’s search feature.

Remember to Back Up Your Data

A recent study on google apps data loss by Backupify evaluated the reasons why businesses lose data and found that 63% of occurrences are due to user error. While Gmail itself does make it easier to retrieve deleted messages than many services or programs, you might want to consider other alternatives. For example, one of the Google Apps for business users is a vault service that allows you to create a data backup from Google services like chat and mail to make it easier to organize and find data during times of litigation. Third-party programs like Backupify help you to back up one or more Gmail accounts and save that data to a separate, secure online archive. When the information is important, backing up is also important. Also read, Gmail apps FAQ’s

Bonus tip: Do enable Gmail 2 step authentication to ensure safety of your account. You can find details here.

Accidents do happen, even if you’re comfortable using Gmail. It’s good to be prepared for potential viruses, user errors, glitches or unauthorized access to your Gmail, all of which can result in permanent data loss. Being able to recover that information with a few clicks certainly brings peace of mind.

Google Apps for Education : Bringing the Cloud to the Classroom

Google seems to be poised to take over the world, and this is not limited to the Internet. Google applications and functions are now coming to schools and universities. Google’s Apps for Education is streamlining education around the world, making it easier for teachers and administrators to connect with each other, their students and their peers; and, it is all offered all for free.

Google Apps for Education

What Google Apps for Education Offers

When designing Google Apps for Education, the team at Google looked at the increasing productivity and satisfaction that personal users had with the technological innovations at their disposal, and compared that to the technology being implemented in schools. What they found was that, while individual consumers were increasingly happy with the technology at their fingertips, schools were not reporting the same level of satisfaction. With Apps for Education, Google is changing all of that.

Google’s Apps for Education offers schools free use of collaborative programming, such as Google Docs, a personalized start page and Google Sites, as well as communication tools, like Google Talk, Google Mail and Google Calendar. This combination of programs provides numerous benefits to educators.

Benefits of Google Apps for Education:

Real Time Collaboration through the Cloud

What Google Apps for Education provides that few other services have is a way for students and faculty to interact in real-time. Real time collaboration makes working as a group more efficient. This is seen particularly well in online classes, where teachers and students do not meet face to face.

In this scenario, a professor can assign a project to a group of students and place the file within the system for all to access. Students, regardless of their geographic location, make changes to the file in real-time, and when the group is finished, they submit the final draft to the professor via the Google App. The professor can oversee and make suggestions throughout the process, if necessary, because he or she will maintain real-time access to the file.

Greater Accessibility

Schools and universities that have implemented Google Apps for Education give their educators greater accessibility to stored data. With the program, which is entirely secure, educators can access their data and documents with any Internet-ready device. If a teacher wants to check on a project or have a conversation with a student while on a laptop at the local coffee shop, no problem. The Google Apps for Education platform can be accessed anywhere, at any time, as long as the individual has an Internet connection.

Better Communication with Students and Colleagues

One of the foundational features of all Google Apps is communication. The Apps for Education program fosters faster, more efficient communication between teachers and their colleagues and students. A teacher can instantly message the entire class to alert them to a change in an assignment, and colleagues can make plans for school events through instant messaging and email technology.

Google estimates that 14 million students and teachers around the globe are currently using Apps for Education. By providing greater collaboration opportunities through the cloud, better communication and improved accessibility, Google is becoming an integral part of the modern education system, and today’s teachers are thankful for the changes it has brought to their classrooms. How many of you feel that modern education system should be out of School and should happen in real world. Here is an interesting video by a student against schooling. You can find full text here:

This is a guest post by MelCrossMan. If you would like to write for CallingAllGeeks, check our guest posting guidelines.

Google Currents: Feed Reader App for Android and iOS

We recently reviewed the amazing magazine styled news reader app for iPhone called Flipboard. And now here’s a new one for both Android and iPhone and it’s by none other than Google. There are a lot of news reader apps out there, but there aren’t many that are fun to read. Google Currents, as this new app is called, has a magazine styled theme just like Flipboard. But, unlike the latter, this app is available both for Android devices and for iOS devices as well.

Google has no native feed reading app for any mobile device, but it’s Google Reader is quite famous and used by many on the internet. This is their first feed reader app for the iPhone and Android phones, but, it isn’t as great as it looks. Like all Google products, this one is quite buggy as well. The current version doesn’t load all the feeds from a Google Reader account after you sync with the app. Plus, it hasn’t got any interesting or different feature that sets it apart from other magazine styled apps.

When you fire up the app for the first time, you’ll be asked to log-in with your Google credentials. If you have Google reader, then it should automatically sync all the feeds with the app. But, since there’s a bug, it probably won’t. You can share the articles, as usual, with various social media websites and also on Instapaper, Pinboard etc.


Check out more on Google Currents over here. Also, watch the video after the break, to better understand how Google Currents can help you.


That’s pretty much everything that you can do with Google Currents. Read your favorite Google reader feeds on iPhone and Android devices.

Google Currents is available for download from the Android Market and the App Store. It’s also free. So, try it out now. Although, if you already happen to have a good RSS feed reader app installed, then it’s alright to skip this app entirely.

Google Music Brings Free Music Streaming, Cloud Storage and Sharing

Google has been playing it’s game from some time now, from Android to the all new Google Music. Yes, the music service that was announced at Google I/O earlier this year, has now gone from beta to final. Google’s music service, simply called Google Music, is now live for everyone in the U.S and they can use it to upload their songs, purchase music and even share them with friends.

Apple has iTunes Match and Amazon has it’s own cloud player, and now Google Music is a direct competition to all these services. The service was made live at an Android event in Los Angeles today and is now available for everyone in the United States prior to the previous beta only/invitation based access that it had.

A quick look at the service shows you the different aspects of this new service, and even though it’s nothing new, it works. With Google Music, you can upload your favorite music to the cloud and then download it on to your mobile device, using the app. There is a limit, and is about 5000 songs lesser than that of iTunes Match, i.e, 20,000. But, then again, that’s a lot of songs to listen to and certainly you can’t keep so many on your mobile device.

You can download the uploaded or purchased tracks on to your mobile or tablet device for offline listening or you could just stream all your music. There’s a completely new Music store in the Android market, that allows you to purchase new songs or albums and even provides certain singles for free. Since this is a Google product, it’s automatically integrated with Google +, which means that you can share your purchased music with all your friends.

They can even stream the complete song from the social network, whereas you only get to preview 90 seconds of any song before purchasing it. This means that you can actually use Google + to listen to music. And, if you happen to have a band or are starting one, then you can even start your own page to sell your music for a one time fee of $25. The artists will get 70 percent of the price for each song sold.

Well, that’s all you have to know about the new Google Music and its services. You can download the Google Music app from the Android Market and start uploading your favorite music, if you’re in the U.S that is. This is Google’s answer to the iTunes Music Store, the Amazon Music Store and the Zune Store, but only time will tell if they’ll actually succeed. Personally, I think it’s a little too late to enter the arena, since Apple’s iTunes has been leading this game and continue doing so after the standards it’s set. What do you think?

GTools+: Useful Extension To Manage and Customize Google+

Google+ is becoming a popular social network these days and many people have started using it. To improve user experience, many new tools and extensions have been released to manage Google+ and Gtools+ is one of them.

gtools-plus-1

Gtools+ is a useful extension for Google Chrome which adds many useful features to Google+ services. With Gtools+, you can translate posts on Google+, customize notifications color, manage Gmail and Google Reader notifications and much more.

Once the installation is complete, a small Google+ icon will appear in the extensions area. Clicking on it will redirect you to Gtools+ options. Lets take a quick look at the options before we check the usage of this extension. In General options tab, you can select basic Gtools+ settings like sticking Google bar on top on all websites, select the option to receive notifications on Gmail or Google Reader, Customize Notification colors and much more.

gtools-plus-3

Now, go to Google Plus tab and their you can customize the features which you can use on Google+. You can select whether to add the translation feature or not and whether to add Google Chat in Google bar. To use the translation feature, click on the small arrow in the top right corner of a post and you will see the translate buttons.

gtools-plus-4

If you really love Google+ and want to customize the default look of it, you should check GTools+.

Download GTools+ for Google Chrome

Google Maps Now Displays a Weather Layer

Weather is an important part of our day to day lives and we rely on forecast to plan our days, specially if you’re going somewhere. Of course for bloggers its not much roaming, however we do at times step out and go for a stroll if the weather is pleasant. Normally you’d have to use a different weather application and another Maps application if you want both at the same time. Well, things have changed. Google has integrated a really nice weather layer to Google Maps, which gives you forecasts of places with temperatures and conditions.

As you can see in the above screenshot, a new Weather layer has been added to Google Maps. This provides good weather information with appropriate icons for Sunny, Rainy, Cloudy etc and also shows cloud cover, which is quite cool. Cloud cover is only visible if you zoom, if it’s zoomed in, you can only get reports on current weather conditions. If you click on a weather icon of a certain place, you’ll be presented with the forecast for the next four days with temperature, humidity and wind conditions.

To change the units of the readings, you can use the Left side panel. It has options to change the speed unit, temperature units and also the option to enable or disable clouds. All this will come in really handy if you’re planning a road trip to your hometown or some place that you want to visit. It’s always advisable to keep an eye out for the weather, which now has become easier thanks to Google Maps. To learn more on this new feature, you can watch the video after the break.

Got everything you need? To enjoy the new weather layer on Google Maps go here.

What do you think about this new feature? Do you think you’ll be using the weather layer when making holiday plans? 

11 Most Useful Gmail Gadgets You Love to add In Your Sidebar

Gmail not only offers mail service but they offers more than that and very few people use it.You can add Gadgets to your Sidebar and make more fun using it.You can Tweet ,Digg,Use Facebook, Calculate your query and do many more things From your Gmail account using Gmail Gadget.

Before using Gmail Gadgets You have to add Gadgets tab  on your Gmail setting page.  Go to Setting page ->labs and enable Gadgets. Now from this  tab you can easily add your favourite Gadgets by URL. You can find more  Gadgets  on iGoogle page.

Here List of Some useful Gadgets .

Currency converter:

Currency Converter GadgetA Real time Currency Converter That Converts your Currency to foreign OR Foreign to yours OR any type of Currency.If you got Email that have Value of Currency in another country format than you convert it in yours easily using this Gadget.

Currency Converter Gadget URL is:
http://www.ac-markets.com/forex/currencyconverter.xml

Remember The Milk:

Remember The MilkThis Gadgets can easily manage your task.you can schedule time of your meeting, party,Blogging or anything you want.It will Remind you when your Task is available.

Remember the milk Gadget URL is: http://www.rememberthemilk.com/services/modules/gmail/rtm.xml

Digg:

Digg GadgetYou can access your Digg account and view current hot topics shared by Peoples.

Digg Gadget URL is:  http://digg.com/goog/ig.xml

 

Twitter:

Twitter GadgetJust Tweet  from your Gmail account and connected with your social network.If you receive some useful information in your mail and want to share with everyone than this Gadget is instant solution for this.

Twitter Gadget URL is: http://www.twittergadget.com/gadget_gmail.xml

Bit.ly URL Shortener:

Bit.ly URL ShortenerShorten long URL in just one click.

Bit.ly Gadget URL is: http://hosting.gmodules.com/ig/gadgets/file/107368512201818821991/bitly-shortener.xml

 

 

Wikipedia :

Wikipedia Gadget Get useful information ,Search your query just Right from your Gmail account.

Wikipedia Gadget URL is :http://www.google.com/ig/modules/wikipedia.xml

Google Docs:

Access your Google Docs And read documents you written or shared by your friends.

Google Docs Gadget URL is:http://google.com/ig/modules/docs.xml

Chuck Norris facts Gadget :

norris facts GadgetAdd Some laugh in your life .Get Daily updates of Chuck Norris facts.

Chuck Norris Gadget URL is: http://marsupialmusic.net/stu/scripts/chucknorris.xml

 

MySpace:

MySpace Gadget

Access your my space account just right now from Gmail Gadget and connected with your friends.

MySpace Gadget URL is : http://hosting.gmodules.com/ig/gadgets/file/100080069921643878012/myspace.xml

Facebook:

Facebook GadgetUpdate your status quick from Gmail gadgets.View shared quotes from your friends.

Facebook Gadget URL is : http://www.brianngo.net/ig/facebook.xml

Google Calendar:

Google Calendar GadgetCheck appointments and your Scheduled works right from your Gmail account.

Google Calendar URL is: http://www.google.com/ig/modules/calendar.xml

Do let us know if you know any other useful Gmail gadgets which we missed here.

Google Takeout: Download All Google Account Data

One thing which I liked about Google when they released Google+, they let you download data from your Google+ account and along with Google+ data liberation feature, Google also added a new feature call Google Takeout to download all your Google data.

Using Google takeout, you can download data from Google Buzz, Google Circles, Picasa, Google Profile, Google+ stream and contacts.

Google Takeout
Google Takeout

Download data from Google takeout is easy and here is a guide which you can use to download your Google data.

How to use Google takeout to download Data from Google?

Go to Google takeout homepage and login using your Google ID. Click on Choose services

You can click on any service and it will show the time it will take to download all the data. Click on create archive and it will start archiving your data from day1 to now and you can download it within one click on next page. (Screen below)

Indeed it’s a great move by Google to create one place to download all data. I wish if they start offering multiple file format options to download data.

Here is a nice video from Data liberation Front announcing Google takeout service.

 

You should atleast use this service once to download all your data now and to create a local backup. Do let us know what do you think about Google takeout service? Do you think it’s going to be useful for you and others?

Google Announces Samsung and Acer Chromebooks

Google announced two new Chrome OS based notebooks, Chromebooks, at the Google I/O Day 2 Keynote on May 11th at Moscone Center in San Francisco, California. Both of these new Chromebooks are running on the all new, 8-second boot Chrome operating system that is nothing more than the web.

Google first unveiled the Samsung Chromebook on stage and then the Acer Chromebook, both powered by Intel Dual Core processors and have an amazing battery life of 8+ hours. Yes, you heard that right!!

Samsung and Acer Chromebooks

The Samsung Chromebook – Series 5

First, let’s talk about the Chromebook from Samsung, it’s sleek, stylish, very light and comes in two colors. The Samsung Chromebook is very sleek at 0.79 inches, but not the slimmest and the best improvement that it has is the new oversized trackpad. Google’s Cr-48 had lots of users complaint about the track-pad. According to Google, the Samsung Chromebook has a brand new trackpad that works really well. Samsung Chromebook

The Samsung Series 5 Chromebook will be available for order starting June 15 on both Amazon and Best Buy stores in U.S and few other countries.

$429 for the Wi-Fi only Samsung Chromebook and $499 for the in-built 3G one.

Here are the official specifications from the Press release.

  • 12.1″ (1280×800) 300 nit Display
  • 3.26 lbs / 1.48 kg
  • 8.5 hours of continuous usage 1
  • Intel® AtomTM Dual-Core Processor
  • Built in dual-band Wi-Fi and World-mode 3G (optional)
  • HD Webcam with noise cancelling microphone
  • 2 USB 2.0 ports
  • 4-in-1 memory card slot
  • Mini-VGA port
  • Fullsize Chrome keyboard
  • Oversize fully-clickable trackpad

Here’s a Hands-on for the Samsung Chromebook from Engadget.


The Acer Chromebook

Google also unveiled the second brand to start the sales for Google Chromebooks, Acer. The Acer Chromebook is even smaller than the Samsung, but isn’t as slim. Although, there is something that might help the Acer Chromebook sell more than Samsungs, the price. Acer has priced this laptop at only $349 for the Wi-Fi version, we are not sure how much the 3G is priced of if there even is a 3G version, don’t expect it to be priced much higher. Plus this even has an HDMI port, unlike the counterparts VGA adapter.

Acer Chromebook

Here are the official specifications from the Press Release.

  • 11.6″ HD Widescreen CineCrystalTM LED-backlit LCD
  • 2.95 lbs. | 1.34 kg.
  • 6 hours of continuous usage 1
  • Intel® AtomTM Dual-Core Processor
  • Built in dual-band Wi-Fi and World-mode 3G (optional)
  • HD Webcam with noise cancelling microphone
  • High-Definition Audio Support
  • 2 USB 2.0 ports
  • 4-in-1 memory card slot
  • HDMI port
  • Fullsize Chrome keyboard
  • Oversize fully-clickable trackpad

There is no hand’s-on video for the Acer Chromebook, but as soon as there is one, we will update and let you watch more.

These are the two Chromebooks that were revealed at the Google I/O’s Day 2 Keynote on May 11th. For more information visit Google Chromebook.

Do you like the idea of Chrome OS based netbooks that run only on the Web? Do you think people are ready to adopt to this new line of Chromebooks?

Useful Google Search Engine Hacks

Sometimes searching on Google is a bit of technical and tricky thing because the search results returned by Google are corresponding to what we have entered in the query. If you happen to have a knack for online tricks and tips then you must be aware of some search operators or operands that can make your search on Google very much effective. So today I will be telling you about some really cool Google search hacks that you might not be aware of:

Instant Information Shortcut

It is by no doubt a fact that Google is a very smart search engine that in some instances can provide you spot-on information as per your query. For example if you are curious to know about the local time in Australia, instead of searching for a website that will provide you that information you can directly type in the words ‘time in Australia’ and Google will give you an answer instantly.

Google Word Trick

Same trick also works wonder if you try them for weather, units, currency, showtimes and sport updates. You can get more information about this particular shortcut hack on Search Feature page of Google.

Google Cache Hack

Google has a very unique feature that it collects entire websites data and store that data temporarily in its cache. This means that the next time you sit on your computer and find that the website you want to visit is either blocked or down then you can access it via Google’s cache. This particular Google cache bridges the time till you can again access that website again.

All you have to do is type cache: URL and the latest snapshot that was last saved will be available on your screen.

Faces only Hack in Google

This particular hack is about Google image search in which faces are involved. Normally when we are searching on Google for someone having an unorthodox name, search results become a bit haywire. For example you are searching for someone named Rose  then the Google image search results will be as follows:

Google search face type

Adding a filter ‘&imgtype=face’ will ultimately filter your search results so that only the images having faces will be shown. Here is when we add the operator to our previous search results:

Google Face operator

Do let us know if you know about some Google search hacks and tricks in comments.